> For the complete documentation index, see [llms.txt](https://www.boxhero.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://www.boxhero.io/docs/faq/inventory-and-transactions/transaction-history.md).

# Transaction history

How to find, edit, export, and manage past transactions and how changes impact your team’s current stock levels.

***

#### **What happens if I edit a recorded transaction?**

In BoxHero, your <mark style="color:$primary;">`Transactions`</mark> history isn't just a log — it's the source data used to calculate your current stock. So editing the quantity or date of a past transaction recalculates everything after it, which can shift your current inventory levels. Keep that in mind before editing older entries.

#### **Can I see who created or edited a transaction?**

Yes. Each transaction records the team member **who created it**, along with the **date** and **time**. Edits are also tracked with version numbers visible on any modified transaction.

<figure><img src="https://590960902-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmkYNU2xLl20GSI6NQQ6q%2Fuploads%2FEm6mWQN5OLWqIDRffxLh%2Fframeit_2026-05-03T23-24-24.jpg?alt=media&amp;token=51ccd3b1-b884-4364-8a13-d553031c8935" alt=""><figcaption></figcaption></figure>

{% hint style="warning" icon="lightbulb" %}
Edited transactions are marked with an orange "**Edited**" badge and a **version** **number**.\
If needed, you can restore a previous version.
{% endhint %}

#### **Can I view deleted transactions?**

Yes. In the <mark style="color:$primary;">`Transactions`</mark> menu, add a filter for <mark style="color:$primary;">`Change Status`</mark> and select <mark style="color:$primary;">`Deleted`</mark> to see transactions that were removed.

<figure><img src="https://590960902-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmkYNU2xLl20GSI6NQQ6q%2Fuploads%2F7Tvg1gsJwIqC66cWZQjp%2Fframeit_2026-05-03T23-16-32.jpg?alt=media&amp;token=afccc6f3-c158-40f1-8509-06d9cb28e009" alt=""><figcaption></figcaption></figure>

#### **Why does the mobile app only show part of my transactions?**

On mobile, <mark style="color:$primary;">`Transactions`</mark> displays the 100 most recent entries. To view transactions beyond that, use the web version, where you can see your full transaction history.

#### **What happens to my transactions when I edit an item?**

When you update an item's name, price, attributes, or other details, the change applies retroactively to **all past transactions**. Your <mark style="color:$primary;">`Transactions`</mark> history always displays an item's *current* information, not the values from when the transaction was recorded. If you need to preserve historical cost or price data, export your reports regularly.

#### **What happens to my transactions when I delete an item?**

Deleting an item doesn't remove its transactions; they stay in your <mark style="color:$primary;">`Transactions`</mark> history, shown with a strikethrough. Note that deleted items can't be selected as a filter option.

#### **What happens to a member's transactions when they leave the team?**

When an admin or member leaves the team, their existing activity — including any transactions they recorded — stays intact and isn't deleted.

#### **Can I edit the date of an existing transaction?**

Yes. Go to <mark style="color:$primary;">`Transactions`</mark>, select the transaction, then <mark style="color:$primary;">`More`</mark> > <mark style="color:$primary;">`Edit or Delete`</mark>. Update the date and save.

<figure><img src="https://590960902-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmkYNU2xLl20GSI6NQQ6q%2Fuploads%2FMyZKHbwWVg6SmKM2UOdw%2Fframeit_2026-05-03T23-16-07.jpg?alt=media&amp;token=fe02a49f-19f6-4759-a6fd-74002717dacd" alt=""><figcaption></figcaption></figure>

#### **How do I reset my transaction history?**

For data integrity, transaction history can't be reset from within the app. Please contact [Support](https://www.boxhero.io/docs/resources/contact) and we'll help you with next steps.