> For the complete documentation index, see [llms.txt](https://www.boxhero.io/docs/llms.txt). Every page is available as Markdown by appending `.md` to its URL; this page is [Markdown](https://www.boxhero.io/docs/other-features/low-stock-alert.md).

# Low Stock Alerts

> BoxHero's Low Stock Alerts feature notifies you when an item's on-hand quantity falls to or below the safety stock level you set, giving you time to reorder before you run out.

![Get low stock alert notifications directly via the mobile app.](https://assets.boxhero.io/docs/images/13dffe6bdd10a7e6cdc5635d3ac61e9845430d29e72c38062d849a01f4b7a72b-1600x940.png)

Get low stock alert notifications directly via the [mobile app](https://www.boxhero.io/download).

---

## How to Get Low Stock Alerts

1. ### Set Safety Stock Levels

   In BoxHero, "Safety Stock" is the minimum quantity of an item you want to keep on hand to avoid stockouts. Set it to start monitoring your inventory levels.

   - Go to `Other Features` > `Low Stock Alerts`.

   - Select a location from the dropdown:

     - **All Locations**: sums inventory across all sites
     - **Specific Location**: tracks a single site's levels (e.g. Warehouse, Main Office)

   ![](https://assets.boxhero.io/docs/images/5ec344284c95edc26b05d6a9b59889c67ab6c63b8fc1cfee9caf1422fb71455e-2031x698.jpg)

   - Click `Safety Stock Settings`.
   - Enter a safety stock level for each item in the `Safety Stock` column, then click `Save`.

   ![](https://assets.boxhero.io/docs/images/98287f27b3a2c6f627ea7ac1e950c9aab43de0809b55f6c66e87e27db79a5efd-2054x1429.jpg)

   - To set safety stock for many items at once, use `Import from Excel` from the dropdown next to `Safety Stock Settings`.
   - To download your current levels, click `...` (more)> `Export to Excel`.

   ![](https://assets.boxhero.io/docs/images/8ffa87b4c5737ba751973bbdee4cd91e0b8d78425f38dea5f53e62d6295955ea-2581x1447.jpg)

   > **Tip**
   >
   > Set an item's safety stock to **0** to be notified _only_ when it goes out of stock.

2. ### Manage Alert Settings

   Decide who should receive alerts, and how each person is notified.

   - Click `Alert Settings`.
   - Use the search bar to add team members who should be notified.
   - For each recipient, set alert times and a delivery method: `Push`, `Email`, or both.
   - Click `Save`.

   ![](https://assets.boxhero.io/docs/images/5e7d0e77692117a03f5f49bb5392ff000e265ec4a0c8d204c4bc2be9324bf215-2074x1314.jpg)

   > **Caution**
   >
   > **Note**: Push notifications are delivered through the [mobile app](https://www.boxhero.io/docs/getting-started.md#get-the-mobile-app), so recipients need it installed. If someone isn't receiving push alerts, check that notifications are enabled for BoxHero in their phone's settings.

3. ### Monitor Low Stock Items

   Back on the `Low Stock Alerts` screen, items that need attention are grouped by status so you can see what's urgent at a glance.

   - **Low Stock** — on hand is at or below the safety stock level.
   - **Running Low** — on hand is close to the safety stock level.
   - **Overstock** — on hand is well above the safety stock level.

   ![](https://assets.boxhero.io/docs/images/2e89c5cd0dd5e87740e121950e547bc62c6ee23f7d8afeaf373619381492cd7d-2530x1453.jpg)

   Each item shows the following:

   - **Safety Stock** — the minimum quantity you want to keep on hand.
   - **On Hand** — the quantity you currently have in stock.
   - **Shortage** or **Buffer** — how far below or above your safety stock level you are.

   > **Tip**
   >
   > Select the `ⓘ` icon next to a group name to see how that status is calculated.

---

## On Mobile

**Low Stock Alerts** works the same way in the mobile app, with a few differences.

[Video](https://customer-0jrbilsa8yt3k758.cloudflarestream.com/e9fe93852dd4fc8430799b1aca4d2467/iframe?poster=https%3A%2F%2Fcustomer-0jrbilsa8yt3k758.cloudflarestream.com%2Fe9fe93852dd4fc8430799b1aca4d2467%2Fthumbnails%2Fthumbnail.jpg%3Fheight%3D1080&letterboxColor=transparent)

### Set Safety Stock

1. Tap `+ Set Safety Stock`.
2. Tap an item and enter its level on the number pad.
3. Tap `Apply`.

![You can also tap the scan icon in the search bar to find an item by barcode.](https://assets.boxhero.io/docs/images/6089f8b8198264f03246f2aa8ade090a8aaa99c373ff6aca1a61c67db8ebd15f-2484x1390.png)

### Manage Alert Settings

1. Tap `⚙️` (settings).
2. Tap `+Add Recipient` to choose who's notified.
3. Open a recipient to set their `Alert Times` and `Delivery Methods`.

![](https://assets.boxhero.io/docs/images/978864a2cb07be539c25f3006e643ae6b8e688bc988d60f14dfa4dee801fb2ab-2476x1408.png)

---

## Frequently Asked Questions

**Have questions on Low Stock Alerts?** Check out our FAQ.

- [Low stock alerts](https://www.boxhero.io/docs/faq/inventory-and-transactions/low-stock-alerts.md)