BoxHero Pricing Plans Explained: What You Get in the Free vs. Business Plan

If you're considering BoxHero for your inventory management needs, understanding the pricing plans is a great place to start. This guide breaks down what’s included in each plan, who it's for, and how to choose the best option for your team.

Overview: Two Simple Plans

As of July 2025, BoxHero offers two pricing plans:

• Personal Plan – Free forever
• Business Plan – Paid monthly or annually, with a 30-day free trial

Each plan is designed with a specific type of user in mind. The Personal Plan is ideal for individuals or very small teams managing inventory on a basic level. The Business Plan is built for teams that need more control, collaboration features, and operational flexibility.

What's Included in the Personal Plan?

The Personal Plan is completely free and includes all the essentials to get started:

Core Features

• Basic Inventory Transactions
  Easily track stock movements using essential functions like Stock In, Stock Out, and Adjust Stock.
• Up to 100 Items
  Perfect for managing a limited catalog of items, products, or materials with room to grow.
• Mobile & Web Access
  Use BoxHero on desktop or mobile (iOS and Android) with real-time syncing between devices.
• Barcode Scanning
  Scan barcodes with your smartphone or external scanner for quick stock management.
• Basic Organization with Custom Attributes
  Save item names, images, SKUs, quantities, units, and add custom Attributes to better organize your inventory.
• Transaction History Access
  Review your stock movement history for the past 30 days to trace changes over time and stay on top of all activities.
• Excel Import/Export
  Import existing inventory data or export records in Excel format for reporting or backup.

This plan is best for:

A Quick Note About Feature Access

While the Personal Plan offers a solid set of features for getting started, some advanced capabilities—such as Low Stock Alerts, Inventory Link, and Inventory Count—are available only on the Business Plan.

If you're using the free plan and try to access one of these premium features, you’ll see a lock screen like the one below. At that point, you’ll have the option to upgrade your plan or learn more about what’s included.

BoxHero Pricing: Affordable Inventory Management Plans

Explore BoxHero’s flexible pricing plans for inventory management software. Choose the best plan for your business and get started with a free trial.

What's Added in the Business Plan?

The Business Plan builds on the Personal Plan with more powerful features for teams and growing operations. Here’s what you unlock:

Collaboration Tools

• Team Members & Custom Roles
  Invite your team and assign roles like Admin, Member, or Viewer, with custom access permissions.
• Unlimited Transaction History Access
  See all past activity with no time limits. Track stock movement and changes by team member to maintain oversight and accountability.

Advanced Inventory Features

• Multiple Locations
  Manage inventory across multiple warehouses, stores, or departments separately within the same account.
• Order Management (POs & SOs)
  Create and manage Purchase Orders and Sales Orders with item-level details, business partner info, and status updates. Handle returns and refunds with full order history.
• Low Stock Alerts
  Set custom thresholds to receive alerts when items run low, so you can restock proactively.
• Supplier & Customer Records
  Store business partner profile details for easier tracking and order processing.
• Inventory Count
  Add Task Sheets to run inventory audits and reconcile stock counts regularly to maintain accuracy.
• Reporting
  Generate reports to analyze trends, track performance, and guide business decisions on your inventory and ordere volume.
• Custom Barcode Printing
  Print your own barcode labels to fit your unique labeling system and workflows. Compatible with all printers!
• Inventory Link
  Share real-time inventory data with external partners and stakeholders via secure, customizable links.

This plan is best for:

Business Plan Pricing

• Starts at $20/month on a monthly subscription
• Discounted to $18/month (billed annually) — save 10%
  → That’s $216 per year with annual billing

Usage Limits & Add-Ons

The Business Plan includes generous default limits to get started, plus flexible add-ons so you can scale as your needs grow.

You can increase your usage limits at any time. All upgrades, downgrades, or cancellations are pro-rated, with any changes applied to your next billing cycle.

Referral & Affiliate Rewards

BoxHero offers two ways to share the product and earn benefits—whether you're inviting a colleague or recommending it to a broader audience. Here's how to start earning with BoxHero:

Referral Program

If someone signs up using your referral link, you’ll both receive 50% off their first payment, credited to your accounts.

• Easy to generate your referral link directly from your account.
• No referral limits; share with as many people as you'd like!
• A simple way to help others get started while saving together.

Affiliate Program

The BoxHero Affiliate Program is for those who want to promote BoxHero through blogs, websites, or professional networks. You’ll earn 50% commission for up to one year on each paying customer you refer.

How it works:

1. Sign Up — Fill out the affiliate application form. Once approved, you'll receive a unique link to share.
2. Share Your Link — Promote your link on your blog, website, email newsletter, or social media.
3. Get Compensated — Earn 50% commission on the subscription payments of each customer you refer, for up to one year.

Join BoxHero’s Affiliate Program & Earn Commissions

Earn 50% commissions with BoxHero’s Affiliate Program. Share your unique link, refer customers, and get paid. Start today and grow with us!

Frequently Asked Questions

What kinds of payment do you accept?

We accept major credit and debit cards, including VISA, MasterCard, and AMEX. Additional options like PayPal, Toss, Paddle, and bank transfers are available for annual plans only, and may vary by region.

Are there any discounts?

Yes. We offer a 10% discount when you choose annual billing for the Business Plan, bringing the total to $216/year (equivalent to $18/month).

We also provide discounts for nonprofit organizations. To qualify, your organization must be a registered charity, nonprofit, NGO, or social impact entity in your country. You'll need to submit legal documentation, such as 501(c)(3) status in the U.S., to confirm eligibility.

For details, contact us at support@boxhero.io.

What happens after the free trial period?

After the 30-day free trial of the Business Plan, you can choose to subscribe and continue using all paid features. If you don’t upgrade, your account will automatically switch to the free Personal Plan.

Can I still use BoxHero for free after the trial?

Yes. The Personal Plan is free forever and lets you continue using BoxHero with a limited feature set, including basic stock management for up to 100 items.

How do I check my current usage?

Go to Settings > Team to see your usage details. You’ll find your plan’s limits for items, members, and locations—and how much of each you’re currently using.

Still have questions?
Check out the full FAQ for more details:

FAQ | BoxHero User Guide

Answers to common questions about BoxHero’s features, pricing, and support to help you get started or troubleshoot.

BoxHero User Guide

Choosing the Right BoxHero Plan

Whether you're managing inventory on your own or working with a growing team, BoxHero’s pricing is designed to grow with you.

Start with the Personal Plan to get a feel for the platform at no cost. When you're ready to expand, the Business Plan gives you the tools to collaborate, track orders, and manage more advanced inventory workflows — all without unnecessary complexity.

Start your free 30-day trial of the Business Plan today—no credit card required. Or continue using the Personal Plan for free, for as long as you like!