Changelog

You can now save multiple print layout templates for both Purchase Order and Sales Invoice. Choose the one you need each time you print or email an order. Instead of editing a single layout back and forth, you can set one up for each supplier, customer, or purpose.

• Multiple templates per document type. Add as many templates as you need for purchase orders and sales invoices, each with its own logo, document labels, display options, and footer.
• Pick a template when you print or email. If there's only one template, it's selected automatically, so nothing changes from before.
• Arrange your list. Drag templates to reorder how they appear in the dropdown.

1. Go to Settings > Orders > Print Layout.
2. Click + Add Template.
3. Enter a template name, customize the layout, and click Save.
4. When you print or email an order, select a template from the Print Layout dropdown.

Print layout templates now include a Cards view. Each item is shown with a large photo, so anyone reading the document can tell items apart at a glance.

• Table: The same layout as before. Best for orders with many items.
• Cards: Shows a large photo for each item. Best when items are easier to identify by sight.

1. Go to Settings > Orders > Print Layout.
2. Click Edit next to the template you want to change.
3. Under Item Layout, select Cards, then click Save.

When you select orders in the Purchases or Sales list and export them to Excel, additional charges and custom fields now appear on the same sheet as the item details.

You can now take a closer look at item photos before adding them to a transaction. In the item search list, hover over an item's thumbnail to see an enlarged preview (4x larger) to the left of the list.

This helps you pick the right item at a glance, especially when items have similar names, brands, or packaging, like different strengths or pack sizes of the same product.

You can now restore deleted attributes and partners from the new Recently Deleted pages:

• Attributes: Data Center > Attributes > ··· (more) button in the top-right corner > Recently Deleted
• Partners: Data Center > Partners > ··· (more) button in the top-right corner > Recently Deleted

Each entry shows when it was deleted and by whom, with its own Restore button to bring it back in one click.

You can now set safety stock right inside Low Stock Alerts — no attribute needed — and give each person their own alert time and delivery method.

• No attribute setup. Safety stock is entered directly in Safety Stock Settings. The numerical attribute step is gone.
• Per-location levels. Set safety stock for all locations or one site at a time, each tracked independently.
• Status at a glance. Items are grouped by status, showing safety stock, on-hand quantity, and the gap between them.
• Per-person alerts. Give each team member their own alert time and channel: Push, Email, or both.
• Import from Excel. Set levels for many items at once, and export your current list anytime.

You can now add costs that fall outside the item price, such as shipping, handling, or packaging fees, to your purchase and sales orders.

Add charges directly from the order screen, or save frequently used charges as presets to quickly reuse them on new orders.

• Add charges to any order. Select + Add Charge on the order screen, then enter a name and amount. Charges are added to the subtotal and included in the order total.
• Save frequently used charges as presets. Register the charges under Settings > Orders > Additional Charges so they're ready to add to new orders.
• Manage purchase and sales charges separately. Purchase Orders and Sales Orders have their own lists of saved charge presets.
• Adjust charges per order. Change the amount or remove a charge on an individual order without affecting your saved presets.

Every edit you make to a Custom Analytics report — whether through the AI Assistant or by editing the SQL yourself — is now saved as a version. If a change doesn't turn out the way you wanted, you can roll the report back to an earlier version at any time.

Select a report, click the ··· (more) button in the top-right corner, and choose Version history. Pick the version you want from the list and click Restore this version.

You can now add a footer to your purchase orders and invoices. The footer is a fixed block of text that appears at the bottom of every printed or emailed document. It's useful for a thank-you note, standard terms, pickup instructions, or anything else you'd otherwise retype on each order.

Set it up under Settings > Orders > Print Layout. Line breaks and spacing are supported, so you can format the footer as needed — including a signature or approval line.

Two changes to Price Lists: items that aren't in a list now use their default prices instead of showing 0, and you can save an edited price back to the list from the order screen.

• Default prices for items not in a list. When you apply a price list to an order, any item that isn't in that list now uses the cost or selling price from its item details. Previously, these items showed a unit price of 0.
• Save a price back to the list. If a unit price you enter differs from the one saved in the applied list, an update icon (🔄) appears next to the field. Click it to save the current price to the list.

When you're dealing with overseas partners, orders that only print or email in the sender's language can be hard for the recipient to read. Now you can save a preferred language for each supplier or customer, and BoxHero uses it automatically whenever you print or email that partner's purchase or sales orders.

Go to Data Center > Partners, then add a new partner or edit an existing one and set the Language field.

• Set a language per partner. The New Partner and Edit Partner modals now include a Language field. Choose the language you want that partner's documents to go out in.
• Applies to printing and email. The saved language is used when you print or email a purchase order or sales order for that partner.
• Keep the default if you'd rather. Leave the field set to Default and documents go out in the sender's screen language, exactly as before.
• Supported in Excel bulk import. When you register partners in bulk via Excel, you can include a language column. Unsupported language codes are flagged as errors so you can fix them before importing.

You can now share the label-printing screen with people outside your team — no BoxHero account needed on their end. If you've ever needed a supplier or factory to print item barcodes but didn't want to hand over your inventory data, Print Links let you share just the printing, and nothing else.

Create a link under Barcode Labels > Print Links, choose the label design and item details to include, and send it off. Recipients pick their items, set a print quantity, and print right from the browser — while your stock levels stay private.

You can now auto-generate barcodes for several bundles in one go. Select the bundles you want in Data Center > Bundles, and assign new barcodes to all of them with a single action.

1. Select the bundles you want to update.
2. In the action bar at the bottom, click Edit > Generate Barcode.
3. Selected bundles will get newly generated barcodes.

A new Select Columns to Export modal lets you pick exactly which columns go into your Excel file before you download, so your exports come out ready to use.

• Pick your columns before downloading. Select Export to Excel and a modal opens where you can choose Select All or Select Specific Columns — check only the ones you need.
• Available across all major exports. You'll find the same column selection in Items, Bundles, Transactions, Orders, and Reports.
• Your selections are remembered. The columns you choose are saved separately for each export type and applied automatically the next time you export.

Every order now includes a barcode — printed on the document itself. Scan it with the BoxHero mobile app to pull up the order instantly. We've also added bundle barcode scanning, a camera flash, and a cleaner scanner screen.

• Barcodes on your purchase and sales orders: A barcode now appears in the top-right corner of every printed or emailed order. Scan it from the mobile app's home screen to jump straight to the order's detail page.
• Turn it on or off: Prefer your orders without a barcode? You can disable it anytime in Settings > Orders > Print Layout.
• Bundle barcode scanning: Scan bundle barcodes right from the home screen.
• Camera flash: A new flash button makes scanning easier in low light.
• Improved scanner screen: The mobile barcode scanner is now more intuitive and easier to use.

Custom label designs now support an "Item Photo" variable.

When designing barcode labels, you can add an image element and link it directly to each item's saved photo. Your template then auto-pulls the correct photo for every item, so there's no need to manually upload a static image for each label.

1. Go to Barcode Labels > Print Items > Add > Create Custom Design.
2. In the label editor, add an image element from the bottom toolbar.
3. In the right panel under Image, select + Add variable > Item Photo.
4. Click Save. When you print, each label automatically pulls in the corresponding item's photo.

Your search now looks inside Memos — no hashtags required. Anything you've jotted down in a memo field is searchable across your team.

• Memo fields are now searchable. Select the "Memo" filter to find memo text alongside the fields you could already search.
• Available in four places. Memo search works in Transactions, Purchases, Sales, and Returns.
• Type your keyword into the search bar, and any record with a matching memo will appear in the results (two or more characters).

What used to be Attribute History is now Change History — and it tracks a lot more than attributes. See who changed what, and when, across an item's core details.

• More fields tracked. Beyond attributes, you can now see changes to the item's Name, SKU, Barcode, Unit Cost, Selling Price, and Photo.
• Now available for bundles. Previously limited to regular items, Change History now works for bundles too, where it also tracks Memo changes.
• A consistent entry point. Bundle detail screens now use the same Edit button and ··· more menu as regular items, so the actions are in the same place everywhere.

On any item or bundle detail screen, select the ··· more menu > Change History.

We've redesigned BoxHero's web interface for a cleaner, more modern experience.

• The left sidebar and top area have a cleaner, more streamlined look.
• Your Account Settings has moved to the bottom of the left sidebar.
• The collapse/expand button now sits in the middle of the left sidebar.
• Pop-up windows have been polished to match the new style.

The BoxHero Open API now lets you work with items by SKU alone (no internal item_id required), and manage purchase orders, sales orders, returns, bundles, and price lists directly through the API.

• Work by SKU: New by-sku routes to look up, update, and delete items (e.g. /v1/items/by-sku/{sku}), plus item_sku / bundle_sku support in request bodies.
• Purchase & Sales Orders: Create and manage orders, change status, and receive or ship stock — partially or all at once.
• Returns: Manage returns and receive returned stock, with lookup by return number (by-number).
• Bundles: Full CRUD, lookup by SKU, and components referenced by SKU.
• Price Lists: Create, update, and delete price lists, separated by purchase and sales type.

For full request and response schemas, see the API reference.

Thai (ไทย) has been added as a language option on both desktop and mobile apps. BoxHero's help docs is now available in Thai as well.

To switch, go to Account Settings (profile icon, top right) > Language.

Here's the full list of languages BoxHero now supports:

You can now choose a currency when creating a Purchase Order or Sales Order — no matter what language your team uses.

• Set a default currency for your team that's independent of your language setting.
• The default currency is auto-selected on new orders, and you can switch to a different one directly from the order screen.
• When you apply a Price List, its saved currency is used automatically.
• Sales Reports always converts to your current display currency using the latest exchange rate.

The first time anyone on your team opens BoxHero after this update, a currency selection popup will appear — whatever's chosen applies to the entire team right away. You can change it later from:

• Desktop: Settings > Team > Display Settings > Currency
• Mobile: Settings > Display Settings > Currency

Query results from the AI Assistant can now be turned into charts. Spot trends and patterns at a glance instead of scanning through table rows.

• Choose between Pie, Bar, and Line charts depending on what you're looking at.
• Pick which columns to use for the X and Y axes.
• Tap Chart next to Export to Excel on any query result to get started.

You can now build reports in Custom Analytics by asking questions in plain language. The new AI Assistant writes the SQL for you, runs it, and shows the results.

• No SQL knowledge required. Type a question, get a working query.
• The assistant panel opens automatically when you create a new query.
• Generated queries can be edited, saved, and reused like any other query.

1. Go to Reports > Custom Analytics > + New.
2. Type your question in the assistant panel. For example:
   • "Items below safety stock levels"
   • "What hasn't sold in the last 90 days?"
   • "Top 10 SKUs by units sold this month"
3. Review the results to confirm they match what you expect.
4. Select Save to keep the query for future use.

For more details, see the full guide.

Counting inventory on mobile now starts from the home screen.

We've added a My Task Sheets shortcut so you can skip straight to your assigned work. No more tapping through multiple screens from the Inventory Count to get there.

The shortcut only appears when you have a sheet assigned to you, so the home screen stays clean for everyone else.

We've moved saved drafts to the home screen so you can pick up where you left off — without hunting for them.

• Saved drafts that used to be at the top of the Stock In / Stock Out tab now appear directly on the home screen.
• You'll see a red number badge showing how many are waiting (including drafts saved by other team members).
• If there are no drafts, the Drafts menu is hidden from the home screen.

We've redesigned the Items tab in the BoxHero mobile app. The updated layout features a cleaner list, redesigned item details, and an easier way to record transactions.

There are three main changes to the Item List:

• 1
• 2
• 3

Location Filter

The grouping filter at the top of the list has been replaced with a location filter, so you can quickly view inventory at a specific location.

The item info screen is now organized into two tabs:

• Details: All of the item's core details in one view.
• Inventory: Stock quantities broken down by location (same as before).

If you manage multiple locations, the steps for recording stock transactions have changed:

• Before: Select a location, then choose a transaction type.
• After: Tap the Transact button, then choose a transaction type and location.

• Before: Tap the Recent Transactions button on the item info screen.
• After: Tap the quantity displayed at the bottom of the screen.

Vietnamese (Tiếng Việt) and Russian (Русский) have been added as language options on both desktop and mobile apps. BoxHero's help documentation is available in both languages as well.

• Go to Account Settings (profile icon, top right) > Language.

Here's the full list of languages BoxHero now supports:

New features and improvements will now be shared on this page.

You can find previous updates on our blog.