Inventory Count

Physical counts that keep your stock accurate

Run a full inventory count or a quick partial one, split the work across your team, and check every difference before it changes your stock. Count on your phone or your computer, by search or by barcode scan.

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Divide
Split the work into task sheets and count inventory with your team.
Scan
Enter quantities with your phone camera or a connected barcode reader.
Review
Check every discrepancy and approve it before stock levels change.

Team Counting

Share a large count across your team. Everyone works their own sheets, you track progress at a glance, and an admin approves the totals before any stock levels change.

Task Sheets

Break a count into separate sheets — by aisle, shelf, storage, or category — and assign each to a team member. When the same item appears on more than one sheet, BoxHero combines the counts for you.

Progress & Status

Each task sheet carries its own status: not started, in progress, or completed. See what’s left and who’s still counting from a single screen, so you know when the count is ready to review.

Review & Approval

Counts don’t change your stock until an admin approves them. Go through each sheet with the recorded and counted quantities side by side. Catch any miscount, and submit only when the numbers are right.

Scan & Search

Find an item by name or scan its barcode, then enter the quantity. Scanning keeps you from counting the wrong item and cuts down on manual entry mistakes.

Mobile Scanning

Your phone is the scanner. Point your camera to scan items as you count, on both iPhone and Android. There’s no extra hardware to buy or charge, so anyone on your team can start counting right away.

Scanner Support

Prefer a handheld scanner? BoxHero works with Bluetooth and USB models on both desktop and mobile. Your team keeps the equipment they know, and high-volume counts move as fast as they can scan.

Partial Counts

Count your entire inventory, or just the items and locations you choose. Do one shelf today and another tomorrow. A partial count only touches what you selected, and everything else stays exactly as it was.

Count Review

See what a count will change before it reaches your inventory. Review the differences, export them if you need to, and apply the new numbers in a single step.

Compare Numbers

Preview each item’s recorded and counted quantities, plus the difference between them. Catch shrinkage, overstock, or a simple miscount while the count is still pending — and fix it before your stock levels change.

Export to Excel

Download the count and its differences as an Excel file, with each item’s recorded and counted quantities side by side. Keep it for your records, send it to your accountant, or review it before you submit.

Adjust Stock

When you submit, BoxHero adjusts your stock to match the counted quantities. Every count is logged as an Adjust Stock transaction, so you always have a clear record of what changed and when.

4 steps to an accurate count

1
Create a count
Choose the location and items to include. Everything else stays untouched.
2
Assign task sheets
Break the count into sheets by area, and hand each one to a teammate.
3
Scan or search
Everyone counts their own sheet by scan or search. Pause and resume anytime.
4
Review and submit
An admin reviews the differences, then submits to update your stock.

FAQ

Yes. Split the inventory count into task sheets and assign them out. Everyone counts at once, and if the same item appears on two sheets, the quantities are added together.

No. Choose the exact items and the location for each count. You can count one section now and another later. Only the location you pick is updated.

Yes. The admin reviews a preview showing recorded quantity, counted quantity, and the difference for every item. Stock only changes when they submit the inventory count.

Yes. Count from the BoxHero app on iPhone or Android using your camera, or a Bluetooth scanner. Counts sync with your desktop in real time.

See a mobile stock count in action

Watch how a team runs a count from their phones, from assigning task sheets to the final review. See how mobile counting speeds things up and keeps everyone in sync.

Check out other related features

Barcoding
Scan with your phone camera or a handheld scanner to add, find, count, and move items. Generate barcodes and print custom labels on any standard or thermal printer.
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Multiple Locations
Manage inventory across warehouses, stores, and stockrooms, all from one place. See how much you have at each site, and move stock between locations with full tracking history.
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Inventory Control
Track every item in one place with SKUs, photos, and custom attributes. Record cost and price for each one, and keep quantities accurate with every stock transaction.
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