Inventory Sharing

Share live inventory levels with a link

Select the items you want to show, choose which details people can see, and send a secure link. Customers, suppliers, and coworkers open it in any web browser without signing up, and see your current stock every time they check.

Try for free

Start today with a 30-day trial. No credit card required.

Share
Send one link that anyone can open in a browser, no attachments needed.
Control
Choose what each link shows, from exact quantities to simple availability.
Update
Links pull from your live inventory, so people always see current stock.

Share Inventory

Create a link in BoxHero, copy it, and paste it into any message. People get a simple list of the items you picked, with no setup on their end.

No New Accounts

Anyone with the link can open it in a web browser. Suppliers, customers, and coworkers don’t need a BoxHero login, and you don’t need to add them to your team.

A shared inventory link open in a browser, with a “Link copied” tooltip over the copy button.

Searchable Item List

Viewers can search the list by item name to check availability on their own, instead of scrolling through everything or messaging you to ask.

A shared item list filtered by the search term “oat,” showing three matching items.

Mobile-Friendly View

Links open on mobile as well as desktop. While setting up a link, you can preview the mobile version to check exactly how it looks on a phone.

A phone preview of a shared inventory link, with mobile and desktop toggles beside it.

Customize Views

Decide what each link includes, from the items on the list to the details shown for each one. Anything you leave out stays private.

Select Specific Items

Choose which items appear on the link. Anything you don’t select stays off the page, so you can share a single product line without showing the rest of your inventory.

An item list with checkboxes and a Select Items menu showing 4 of 25 items selected.

Show or Hide Quantities

Display the exact quantity on hand, or only whether each item is available. People can see what’s in stock without knowing how many units you have.

Stock level options set to “Show availability only,” with items marked In Stock or Out of Stock.

Pick Prices & Attributes

Decide which prices and item attributes appear, such as brand, size, or color. Leave out cost or anything else you’d rather keep internal.

Field options grouped under Pricing and Attributes, with a Cashmere Sweater preview showing only the checked fields.

Manage Access

Create as many links as you need. Each one stays view-only, and you can turn it off whenever you want to stop sharing.

Multiple Links

Make a different link for each customer, supplier, or department. A wholesale buyer and a retail shop can each see the items and details that apply to them.

Two shared links, Store Supplies and Website Availability, each showing different items.

View-Only Access

People can look but can’t change anything. They can’t add, edit, or delete items, transactions, or any other data in your BoxHero account.

A shared item list labeled “View only,” with a tooltip saying editing is disabled.

Deactivate Anytime

Turn off a link whenever you want to stop sharing. People can no longer open it, and you can create a new link for anyone who still needs access.

An inactive link with the message “This link is no longer available.”

Show product availability on your website

Post your inventory link on your website or social media so customers can see what’s available before they reach out. You get an up-to-date inventory page without building one, and BoxHero keeps it current as you record stock changes.

Use cases by industry

From wholesale catalogs to donation drives, here’s how small businesses and organizations share inventory with the people who need it.

Check out other related features

Multiple Locations
Manage inventory across warehouses, stores, and stockrooms, all from one place. See how much you have at each site, and move stock between locations with full tracking history.
Learn more
Purchases & Sales
Create purchase and sales orders, then receive or ship them in full or in batches. Send invoices by email or PDF, apply taxes and discounts, and handle returns against the original order.
Learn more
Low Stock Alerts
Set a safety stock level for each item and get notified before you run out, so you have time to reorder. Adjust alerts by location and choose when you receive them.
Learn more

FAQ

No. Anyone with the link can open it in a web browser without signing up or logging in. That makes it a good fit for suppliers, customers, and others who shouldn’t be members of your team.

No. Inventory Links are view-only. People can see the data you’ve chosen to share, but they can’t create, edit, or delete items, transactions, or anything else.

Yes. The link shows your current BoxHero inventory each time it’s opened. If someone already has the page open, they can refresh it to see the latest numbers.

Yes. You can show exact quantities or in-stock/out-of-stock status, and choose which prices and attributes appear for the items included.

Not currently. Anyone with the link can view what it shows, so only include information you’re comfortable sharing with the people who receive it. If a link reaches someone it shouldn’t, deactivate it and create a new one.