Locations

"Locations" in BoxHero represent the physical places where your inventory is stored, such as warehouses, stores, or stockrooms. You can easily track and manage stock by location with BoxHero.

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When to Use Locations

• When storing the same item in different places

  • Example: Main warehouse, Floor 3 / Shelf B, retail store

• When tracking the same item by status or condition

  • Example: Ready for sale, defective, refurbished

Note: If you only have one storage location, using the Attributes feature might be a simpler option. You can add a "Location" attribute to track where each item is stored.

How to Add Locations

To add and manage your team's locations, go to Data Center > Locations.

When you first set up a team in BoxHero, one location is created by default.

Adding locations is only available on the Business Plan, which includes up to 3 locations. If you need more locations, you can upgrade your plan by going to Settings > Billing.

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Managing Items by Location

Item List

You can see the total quantity of each item, as well as how many are stored in each location.

Group by Location

You can use the group by filter to organize items by location or other attributes.

You can also sort them alphabetically (A to Z) or by stock quantity, either from largest to smallest or vice versa.

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Locations in Transactions

Move Stock

You can transfer items from one location to another and manage your items across multiple sites.

Note: The Move Stock feature is disabled if you only have one location.

On the Mobile App

Moving stock works the same way in the mobile app.

Other Inventory Transactions

For all other inventory actions—Stock In, Stock Out, and Adjust Stock—you’ll still need to select a location before completing the transaction.

Note: If you only have one location, it will be selected by default — no need to choose it manually.

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Have questions about locations? Check out our FAQ.

Locations