Locations

Locations are the places you store inventory, like warehouses, stores, or stockrooms. Track and manage stock by location in BoxHero.

When to Use Locations

When storing the same item in different places
- Example: Main warehouse, Floor 3 / Shelf B, retail store
When tracking the same item by status or condition
- Example: Ready for sale, defective, refurbished

How to Add Locations

To add and manage your team's locations, go to Data Center > Locations.

Starting Quantities by Location

Items are shared across all locations, so you don't need to add an item again for each location.

To enter starting stock:

Go to Adjust Stock, select a location, and enter the item quantities.

To set starting quantities for many items and locations at once:

Go to Data Center > Items > Import from Excel > Edit via Excel and download the template.
Enter quantities in each "Qty (location name)" column and save the file.
Upload the Excel file, review the changes, then click Done.

Items by Location

You can see the total quantity of each item, as well as how many are stored in each location.

In your Item List, use the dropdown to filter items by location. Select All Locations to see everything, or pick a specific one to focus your view.

Locations in Transactions

Move Stock

Transfer items from one location to another and manage your items across multiple sites.

Other Transactions

For all other inventory actions—Stock In, Stock Out, and Adjust Stock—you'll still need to select a location before completing the transaction.

Frequently Asked Questions

Have questions about locations? Check out our FAQ.

Locations